Before
Attachments spread across inboxes, fields copied by hand and discrepancies discovered when the month-end deadline is already close.
Fictional caseAI for invoices and purchasing
Ladera Norte
From an invoice attachment to a prepared entry. A solution that receives documents, extracts the data, matches every invoice with suppliers and purchase orders, and leaves discrepancies with the team.
PDF
INVOICE RECEIVED
1.384,20 €factura_AE-1842.pdf
Atlántico Envases · 09:18
AI · DATA EXTRACTED12 fields detected · ready to review
✓SUPPLIER MATCHED
Atlántico Envases S.L.
ES B76340128 · Active
- Purchase order
- PO-0931
- Cost centre
- North warehouse
CHECKS
- ✓Supplier tax IDValid
- ✓Duplicate invoiceNot found
- ✓Tax calculationCorrect
- !Purchase order amountMismatch
HUMAN REVIEW
The total does not match
PO-09311.284,20 €+100,00 €AE-18421.384,20 €
Possible delivery charge not included in the order.
✓ENTRY PREPARED
AE-1842 · 1.384,20 €
Approved by Laura M. · 10:04
Account600200Due date17 OCT
Invoice received — The attachment enters one shared inbox.
THE WORKFLOWEvery invoice,
Every invoice,
with context and control.
AI reads and organises. Rules compare amounts, orders and suppliers. When something does not match, a person decides before the data reaches the accounting system.
PRODUCTThe document and its data,
The document and its data,
side by side.
An inbox for the finance team, visual document review and quick approvals when a discrepancy appears.
AE-1842 · RECEIVED TODAY
REVIEWAtlántico Envases
AE
ATLÁNTICOENVASES
FACTURA · AE-1842
- DATE
- 17.09.2026
- ORDER
- PO-0931
TOTAL1.384,20 €
✦
AI-prepared data12 fields · review the discrepancy
- Supplier
- Atlántico Envases S.L. ✓
- Invoice no.
- AE-1842 ✓
- Purchase order
- PO-0931 ✓
- Total
- 1.384,20 € ! 100,00 € above order
- Due date
- 17 OCT 2026 ✓
NEEDS YOUR REVIEW
Atlántico Envases
AE-1842 · 1.384,20 €
DIFFERENCE+100,00 €
Delivery charge detected
- Order
- 1.284,20 €
- Invoice
- 1.384,20 €
With Ladera Norte
Every invoice enters one queue, keeps its original document and shows exactly what needs attention.
OUTCOME
What changes.
- 01Information is captured once
- 02Every exception explains which rule failed
- 03The final entry still requires human approval
Do invoices still pass through too many hands?
I adapt the workflow to your suppliers, rules, approvals and accounting software.
Tell me how you handle them